Identify a minimum of four students willing to serve in a leadership capacity, and determine the responsibilities and expectations associated with each position.

You are required to have a designated President, Vice President, Secretary, and Treasurer. You may call these positions by a different name. However, you must specifically mention in your Constitution which position is assigned these four respective roles. Co-Presidents with equal power are not permitted.

Draft a constitution for your group. Ensure that your constitution contains all SGA required criteria. This information can be found on this Constitution Template.

Additionally, compile an initial roster of interested members along with an initial recruitment plan. This will make your eventual engage application easier to complete.

Create an operational budget (if applicable).

Visit the Office of Student Activities’ student organization management system. https://butler.campuslabs.com/engage

Enter the system using your Butler ID and password.

Select the Organizations tab at the top of the main page, and then select the Register Organization button.

Upon submission of your application, Butler Engage will automatically notify the SGA Senate Student Activities Committee and the Office of Student Activities to begin the process of reviewing your prospective group.

**Please note that the engage application for the 2023-2024 academic year has not opened yet.

The Assistant Director of Student Activities will contact you shortly after submitting your Engage application.

They will work with you in order to address any initial concerns from your application.

They will sign off on your application and pass it to the Student Activities Committee.

Your application will undergo 6 stages within SGA.

The Assistant Director of Student Activities will pass your application, governing documents, and any notes on to the Student Activities Committee (Stage 1).

The Student Activities Committee will review these materials and vote to pass the application on to Senate (Stage 2). If further information is needed regarding your application. The Student Activities Chairman will reach out to you.

All new student organizations require endorsement from SGA Student Senate prior to being considered for recognition by the Office of Student Activities.

The SGA Student Senate convenes each fall semester in September, and adjourns each spring semester in April.

If the SGA Student Activities Committee votes to pass your endorsement to the SGA Student Senate, you will be invited to present at a SGA Senate meeting. The presentation will be no longer than 15 minutes, and it should cover the mission and vision for the prospective group (Stage 3).

If you have questions about the endorsement process email sgasenatespeaker@butler.edu

If endorsed via a procedural Senate vote after your presentation is given to the SGA Student Senate (Stage 4) and signed by the SGA President (Stage 5), your prospective group will be sent to the Director of Student Activities for their final review.

Once reviewed your group is officially a recognized student organization (Stage 6).

The Office of Student Activities will send the student organization president a congratulatory email confirming your new status.

All new organizations are required to complete a Student Organization Training each semester to review university policy and procedures.

Depending on the date of your official recognition, your group may either attend an upcoming training or must schedule an appointment to cover this content.